I R Blogging

Google Greatness: Google Docs

Google Docs, Google’s version of the popular Microsoft Office suite. The difference between the two though is that with Google there is no need for a download, you can access it from anywhere with a net connection and it’s free. So you can spend the $400 on something that’s actually worth the cost.

Spreadsheet (Excel)
This is a very basic spreadsheet application but from my experience seems to cover all of the basics. Some features include color coating cells, quick sorting (A-Z, Z-A), charts (Columns, line, pie, bar, scatter), and easy use of popular formulas (Sum, count, average, etc). The formulas are very intuitive of what you want done which makes use a lot easier.

Document (Word)
It’s a word processing application. It has all the normal word formatting, comments (footnotes), tables, separators, bookmark (anchor) features. As well, it also includes the ability to quickly upload and insert pictures and links.

Presentation (PowerPoint)
Google’s newest addition to the Doc package, and in my opinion the most impressive (or at least showing the most potential). This application proves its simplicity in form of slide creation and organization, as well as modification. It does this most prominently by supplying a variety of default themes and formatting for the user. As with the other Document applications, the ability to upload and add text/pictures is found here as well. Aside from the creation features there is also a ‘Presentation mode’. This allows you to invite users to view the presentation with you as you move through it. Beside the slides there is a chat window allowing easy conversation. This would be good tool for virtual meetings (voice would make it amazing!)

What makes all of these stand out though is the way they’re used by groups. Each document can be shared or published to allow groups to view or even edit them. This saves from having a million copies on everybody’s computers, as there is only one copy that is being edited. Google also makes backups of the file, so you can easily review the changes that were made and who made them. The only issue I find with this is that both collaborators as well as viewers must have a registered Google account. This is understandable for those editing, but the service would prove better if this was not needed for visitors.

All office files you already have are easily uploaded to Google without any need to play around with converting or reformatting, so the switch is completely painless. Give it a go, you’ll be glad you did or your money back (Oh wait, it’s free!)

More Helpful Links:
Fun explanation video by Google
5 things you probably didn’t know you could do in Google Docs & Spreadsheets by Josh Lowensohn